To ensure your U.S.-bound shipments are not delayed or rejected at customs, it’s important to include accurate and relevant supporting documentation with your shipments. Proper documentation helps clarify the nature and origin of the goods, addressing any questions customs authorities may have during inspection.
Type 1: Certificate of Origin
A Certificate of Origin is an official document that certifies the country of origin of a specific item, indicating where it was manufactured or substantially transformed. It is usually issued by a party with decision-making authority, such as a particular body of government, a trade agency, or an official commerce-related organization.
For handmade goods only, a self-certificate can be created to certify the country of origin. If you can self-certify, ensure that the country of origin is accurately represented first. Then, you can download and complete the Self-Certification template here.
Type 2: Database Documentation
This document is intended to serve as supplementary evidence to clarify the origin of the item. This method is often used for used or repackaged goods. To be valid, the item listed in the database must match the item being shipped, model number, description, and visual appearance.
Examples
Below are some examples of acceptable supporting documents:
A Manufacturer Issued Certificate
Example: A t-shirt manufacturer in Mexico cuts and sews fabric to produce finished garments. The t-shirts are then exported to a Canadian retailer. The manufacturer can issue a certificate of origin under CUSMA to support and confirm the country of origin of the t-shirt item.
Database Documentation for a Second-hand Item Without Markings
Example: An old record is being shipped without original packaging and is missing a country of origin marking. The record’s country of origin can be determined by searching for the exact same record on a verified record database. Once the origin country has been determined, it is important to print the source information and affix a country of origin marking on the record to satisfy country of origin labelling requirements.
Self-Certification for a Handmade Good
Example: A small business uses natural clay for pottery to create ceramic plates. The business may issue a self-certification of origin document detailing the production process and materials used to establish that the items originate from their country.