Follow the instructions below to import multiple shipments for which you need to purchase postage.
1. Make a copy of our sample Chit Chats CSV file
There are 2 options to make a copy of our sample Chit Chats CSV file available as a Google sheet document.
- If you have a Google account, ensure that you are signed in. Select File > Make a copy...
- If you do not have a Google account, select File > Download as > Comma-separated values (.csv, current sheet) to download a copy of the template on your computer.
2. Add your shipment data to the new document
Add your shipment data to the document by reviewing and following the column requirements (hover over the black triangles in top-right corner of each column header)
It is important to follow each column requirement exactly, or else your import may fail.
List of available columns (the ones marked with bold are required):
- name: recipient's name
- address_1: recipient's address street
- address_2: recipient's address street additional information
- city: recipient's address city
- province_code: recipient's address province code (required for U.S. and Canada)
- postal_code: recipient's address postal code / zip code (required for U.S. and Canada)
- country_code: recipient's address country code
- phone: recipient's phone number (required for international addresses*)
- package_contents: description of contents (e.g. Merchandise, Documents)
- description: detailed list of each item contained with quantities
- must be a minimum of 3 characters in length and provided in English
- semicolons ";" can be used to separate the items of a list
- value: retail value
- value_currency: currency for retail value
- order_store: optional store type from provided list
- order_id: associated order ID for selected store type
- vat_reference: IOSS number or other tax reference number (required for international addresses*)
- sku: your custom identifiers for tracking your inventory (optional)
- tags: your custom identifiers for orders classification (optional)
- package_type: package type value from provided list
- size_x: package length (required for certain package types, like parcel)
- size_y: package width (required for certain package types, like parcel)
- size_z: package height (required for certain package types, like parcel)
- size_unit: unit of measurement for package dimensions mentioned above
- weight: package total weight
- weight_unit: unit of measurement for weight
- postage_type: postage type value from provided list
- cheapest_postage_type_requested: if desired, set to yes and set postage_type to unknown (U.S. shipments only)
- signature_requested: optional signature confirmation (where available); defaults to
noif left blank, set
- insurance_requested: optional insurance; defaults to account preference if left blank. Set
yesif desired, or
noif not desired.
- ship_date: the date you are dropping your packages off at Chit Chats
- duties_paid_requested: option to access duties paid postage for international shipments (requires vat_reference be provided); defaults to
noif left blank, set
3. Download document as CSV file
You can skip this step if you have chosen the option to download the CSV template as a file on Step 1.
Once all the shipments have been added to the document, download as CSV format from File > Download as > Comma-separated values (.csv, current sheet)
4. Upload the file to Chit Chats
Once the file is saved, go to the Upload a file page within your account and follow the instructions on screen.
If there are any issues in the sheet's formatting then no shipments will import and the importer will display error messages to help you resolve the issues.
Note that the importing tool is quite strict on the rules for package classes set by USPS so ensuring that your shipments follow these restrictions is important.
Check out common errors when importing and how to resolve them.
Once the issues are solved, your shipments will upload and be added to your accounts pending page. From here you can buy postage and print labels as needed. Once your shipment has the "Ready" status, you can drop it off at one of our locations.
5. Editing Shipments
Before completing your import you'll be asked if you want to edit your shipment or apply a preset. Should you decide to make these changes to your shipment descriptions in this manner, we'll record the changes as well as the original description for your reference in the shipment sidebar menu. Don't forget shipment descriptions must be provided in English. A second language is optional. This is because English is the designated language for our international shipping partners which also include any U.S. bound shipments.
*As of July 1, 2021 IOSS numbers and recipient phone numbers are required for all shipments to the European Union (EU) and customs may attempt to notify the recipient of any outstanding duties or taxes. A failure to provide this information may result in additional customs delays, fees and the potential for non-delivery (meaning your shipment may either be returned to sender or destroyed). Similar customs tax number requirements exist for shipments to the UK.